Record means any information in printed form, on film, by electronic means or otherwise, and includes:
- correspondence, a memorandum, a book, a plan, a map, a drawing, a diagram, a
pictorial, or graphic work, a photograph, a film, a microfilm, a sound recording, a
videotape, a machine readable record, any other documentary material, regardless of physical form or characteristics, and any copy thereof, and
- any record that is capable of being produced from a machine readable record under the control of an institution by means of computer hardware and software or any other information storage equipment and technical expertise normally used by the institution.
It is the responsibility of all Board employees to adhere to the Board’s Record Retention Guide (GRRS) and protect records in their custoday.