Additional Fees

Each user group and event is unique. Please be aware that you may be required to pay more than simply the permit fee and the rental cost of the space you have booked.

Custodial Fees

A Board custodian must be on site for all community use activities. Custodial fees will be applied when a custodian is not already scheduled to work at a school.

An on-site custodian varies from each school and a minimum two-hour charge will be applied, which includes time for set-up, clean-up and opening/closing the facility.

Keys will not be distributed to permit holders.

Custodial fee refunds are subject to cancellation timelines as established under Cancellation Fees.

Preparation and clean up

The permit holder is responsible for the preparation and clean-up of the premises. If, in the opinion of the principal and the caretaker, the premises has not been used properly or has been left in an unsatisfactory condition, the permit holder may be required to pay an additional cleaning time fee.

Permit Application Fee

An application fee is a $25.00 non-refundable administrative fee applied to each permit. User groups with multiple permits will only be charged a maximum of $100.00 per school year.

Permit Change Fee

Once a permit has received final approval it will be “locked” and changes cannot be made to the permit. If a permit holder requires changes to be made to their booking, a $10.00 non-refundable permit change fee will be charged for each change requested.

Permit Cancellation Fee

A minimum of seven (7) calendar days is required to cancel any permit. A $25.00 non-refundable cancellation fee will be changed to any permit if the permit holder cancels a booking less than seven (7) calendar days before the date of the booking.

‘No Show’ Fee

If a user group is not in attendance for their scheduled booking date, all fees and costs, including a $50.00 non-refundable ‘no-show’ fee will be charged to the permit holder.

A user group may be suspended from future bookings for ‘no showing’ at the direction of the Superintendent of Business & Treasurer.

False 9-11 / Fire Alarm Fee

If a false alarm is caused by the permit holder or a member of their audience, permit holders will be charged $75.00 for the costs of security, police, or fire department false alarms.

Insurance Requirements

The Board’s insurance coverage does not protect users or user groups. All user groups must provide proof of general liability insurance (Certificate of Insurance) in the name of the user group for the entire duration of the permit. Permits will not be approved without proof of insurance.

Visit the Community Use of Schools Policy – 400.05 for more information regarding insurance requirements.